Nabbit is a mobile receipt capture app that reads vendor, amount, and GST/HST from a photo of any receipt, then syncs the coded expense to QuickBooks Online Canada. No paper piles. No spreadsheet reconciliations. No denied Input Tax Credits.
Canadian businesses that are GST/HST-registered can recover every dollar of tax paid on business expenses — but only if they have the receipt to prove it. That is what an Input Tax Credit (ITC) is. And that is what disappears when receipts are lost, faded, or stuck in a truck dashboard.
The thermal paper used by most vendors fades within two to five years. CRA requires records for six years. Receipts photographed and texted to a group chat end up in an unorganized camera roll that no one wants to sort through at tax time. Nabbit captures the receipt at the moment of purchase, stores the image permanently, and extracts the data so it can flow directly into your accounting software.
Nabbit is built for Canadian small businesses with regular business expenses. Customers include trades businesses buying materials and fuel, professional services firms tracking client-billable costs, retail operators with frequent supplier purchases, and teams where manual receipt collection has stopped working.
Canadian contractors and tradespeople are our largest segment. When a crew is at a job site in Brampton and the office is in Mississauga, there is no reliable way to collect their receipts. The crew photographs receipts on their phones. The bookkeeper reviews and approves from a browser. Coded expenses arrive in QuickBooks organised and ready for year-end.
Free 14-day trial. Connect QuickBooks Online Canada in under 10 minutes.
Start Free Trial →A photo app stores the image. Nabbit reads it. Within 10–15 seconds of capture, Nabbit extracts the vendor name, date, total amount, and GST or HST — separated automatically from the base amount. The province is detected from the vendor location so the correct rate applies without any manual setup.
The extracted expense is then reviewed and approved before it syncs to QuickBooks. If the AI misread a field, you correct it in the approval step. Only the corrected data reaches QuickBooks — not the raw OCR guess.
For purchases of $100 or more, CRA requires the vendor's HST registration number to appear on the receipt. Nabbit flags receipts where this field is missing so you can follow up before the expense is approved. That one check prevents the most common reason ITCs are denied.
Nabbit integrates directly with QuickBooks Online Canada — the Canadian version, with CAD chart of accounts, province-specific HST rates, and CRA-compliant tax codes. It is not a generic connector that treats Canada as an afterthought.
Setup takes under 10 minutes. Each approved receipt syncs the vendor name, date, amount, and GST/HST to QuickBooks. Expense category and a link to the stored receipt image are included automatically. Your bookkeeper sees a complete, coded expense — not a raw number to decode.
Vendor, date, amount, and GST/HST extracted in under 15 seconds from any receipt photo.
No internet required. Receipts queue locally and sync when you reconnect.
Coded expenses sync directly to QuickBooks Online Canada — no double entry.
Field staff capture, managers approve, bookkeeper sees clean records in QuickBooks.
Full-resolution images stored in a secure, searchable archive for audit readiness.
Receipts missing the vendor's HST number are flagged before approval.
Yes. CRA accepts digital photographs of paper receipts as sufficient documentation for ITC claims, provided the image is legible and includes all required fields. Nabbit stores full-resolution images in a secure archive indexed by date, vendor, and amount. For a full breakdown of what CRA requires, see No Receipt, No ITC: What CRA Requires.
The app reads the vendor name, date, total, and GST/HST from the photo, usually within 10 to 15 seconds. You or your team then review the values and correct anything the AI misread. Only approved expenses sync to QuickBooks Online Canada. If you are offline, receipts queue on the phone and upload when coverage returns. The full walk-through is on how Nabbit works.
Nabbit is built around Canadian GST/HST and QuickBooks Online Canada. If you are weighing other tools, the side-by-side pages cover Nabbit vs. Dext, Nabbit vs. Expensify, and Nabbit vs. Hubdoc, including the cases where each of those products is the better fit.
The CRA rules behind all of this are covered in plain language in our guides on what receipts to keep, how long to keep them, and why a missing receipt means a denied ITC. Each guide links to the CRA's own publications. Builders and tradespeople can start with the page for Canadian contractors.
The rules on this page come from these Canada Revenue Agency publications. Check them for the current wording, because CRA updates its guidance.